The government is setting up a database of private landlords and their properties in England, the private rented sector (PRS) database. Rentap works out when each of your houses must be registered, from its postcode, and shows what's ready and what's missing. You register on GOV.UK; Rentap helps you have everything to hand when you do.
Dates for each house, from its postcode
When you add a house, Rentap looks up its council and region from the postcode. Each house then shows when registration opens in its region and the deadline, and whether it's not open yet, open now or past the deadline. The dates follow where the house is, not where you live, so houses in different regions can have different dates.
The timetable by region
These dates come from the draft Private Rented Sector Database Regulations 2026 and the GOV.UK housing hub. The regulations have been laid before Parliament as a draft and can still change.
| Region | Registration opens | Deadline |
|---|---|---|
| West Midlands | 15 December 2026 | 14 March 2027 |
| East of England | 15 January 2027 | 14 April 2027 |
| East Midlands | 15 February 2027 | 14 May 2027 |
| South East | 15 March 2027 | 14 June 2027 |
| Yorkshire and the Humber | 15 April 2027 | 14 July 2027 |
| North West | 15 May 2027 | 14 August 2027 |
| North East | 15 June 2027 | 14 September 2027 |
| London | 15 July 2027 | 14 October 2027 |
| South West | 15 August 2027 | 14 November 2027 |
Rentap's "Landlord database" page shows the same timetable and marks the regions where you have houses.
A readiness checklist for each house
Each house has a checklist marked ready, missing or only needed in some cases. It covers:
- the address and postcode;
- the gas safety record, if the house has a gas supply;
- the electrical safety report (EICR);
- the energy performance certificate (EPC);
- the shared house licence, if you have one;
- for each room, the documents given to the tenant and whether the deposit is recorded as protected.
Upload a missing certificate from its row. For a gas, electrical or EPC certificate, Rentap then asks whether to send it to the current tenants.
Every certificate in one download
"Download all certificates (ZIP)" gives you the house's current certificates from the compliance calendar in one file, ready for when you register. Houses with something missing also show under "Needs attention" on your dashboard.
What Rentap doesn't do
Rentap doesn't register your houses and doesn't pay any fee for you. The official service also asks about the bedrooms, the people living there, the rent and you as the landlord. The page shows the fee as published on GOV.UK. The rules are new and may still change. This isn't legal advice.